# {{ORG_NAME}} — Article 4 AI Literacy Training Plan

**Effective date:** {{EFFECTIVE_DATE}}
**Owner:** {{TRAINING_OWNER_NAME}}, {{TRAINING_OWNER_TITLE}}
**Review cadence:** {{REVIEW_CADENCE}} (e.g., annually)

## Purpose

This document describes how {{ORG_NAME}} satisfies Article 4 of Regulation (EU) 2024/1689 (the EU AI Act), which requires that staff who use AI systems have a sufficient level of AI literacy. The plan is a living document — it is adjusted as the company's tool stack and team evolve.

## Scope (who needs training)

The training applies to:

- All employees and contractors who use AI tools or AI-enabled features in the course of their work at {{ORG_NAME}}.
- Specifically, anyone listed as a user of any tool with status "Approved" in {{REGISTER_LOCATION}}.

The training does not apply to staff who do not interact with AI tools. The list is reviewed every {{LIST_REVIEW_CADENCE}}.

## Content (what is covered)

The training covers, at minimum:

1. **What an AI system is** in the legal sense (Regulation (EU) 2024/1689 definition) and how that maps to the tools the company uses.
2. **Risks** specific to AI tool usage at {{ORG_NAME}} — data leakage, hallucination, biased output, prompt injection, IP exposure.
3. **The company's AI Usage Policy** — approved tools, data classification rules, when to escalate.
4. **Article 4** — what it requires, why we record this training, what evidence looks like.
5. **Practical guardrails** — what staff should and should not do with company data inside AI tools.
6. **Reporting** — how to flag misuse or unexpected behaviour.

Training materials are stored in {{TRAINING_MATERIAL_LOCATION}}. Versions are dated and prior versions retained for audit traceability.

## Cadence (how often)

- **Initial training** — within {{INITIAL_TRAINING_WINDOW}} (e.g., 30 days) of an employee starting AI tool usage.
- **Refresher** — every {{REFRESHER_CADENCE}} (e.g., 12 months) for all in-scope staff.
- **Material-change retraining** — if the AI Usage Policy or the approved tool list changes materially, in-scope staff complete an abbreviated retraining within {{MATERIAL_CHANGE_WINDOW}}.

## Delivery format

{{DELIVERY_FORMAT}} (e.g., "30-minute live session led by {{TRAINING_OWNER_NAME}}, recorded for asynchronous viewing; quiz at the end with a passing score of 80%.")

## Evidence (where it is recorded)

Each training event and each individual completion is recorded in {{TRAINING_LOCATION}} (e.g., "AIRegistra → Training"). Evidence captured includes:

- Training session date, duration, content version.
- Attendee list (employee, completion date, score).
- Materials used (links to {{TRAINING_MATERIAL_LOCATION}}).
- Trainer identity.

This evidence is referenced from the EU AI Act readiness checklist in {{READINESS_LOCATION}} as proof for Article 4 obligations.

## Roles and responsibilities

- **{{TRAINING_OWNER_NAME}}, {{TRAINING_OWNER_TITLE}}** — owns the plan, schedules sessions, maintains materials.
- **{{COMPLIANCE_OWNER_NAME}}, {{COMPLIANCE_OWNER_TITLE}}** — owns Article 4 readiness; reviews evidence quarterly.
- **People managers** — ensure their direct reports complete training within the windows above.

## Review and updates

This plan is reviewed every {{REVIEW_CADENCE}} by {{TRAINING_OWNER_NAME}} together with {{COMPLIANCE_OWNER_NAME}}. Material updates are versioned, dated, and communicated to all in-scope staff.

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*This template is provided by AIRegistra (Mindysm OÜ, Tallinn, Estonia) as a starting point. It is general guidance, not legal advice — review with your own counsel before adoption.*